Informational

Standard Charging Procedures for Veterinary Services

Unit for Laboratory Animal Medicine
Sep 22, 2023 12:00 am
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To describe procedures regarding charging for veterinary services.

  • Responsibility
    1. ULAM Veterinary Technicians
    2. ULAM Veterinary Technician Manager
    3. ULAM Veterinary Residents
    4. ULAM Faculty Veterinarians
    5. ULAM Business Office Personnel

  • Glossary Definitions

    Per Diem

    The expenses used to maintain one animal/cage for one day.

    Overtime

    Time spent providing services outside regular veterinary technician working hours (M-F 6 a.m.-5 p.m.), on weekends, and on holidays. Overtime charges will be calculated by business office personnel at a rate of 1.5 times the total time recorded during after hours/weekends/holidays.

  • Procedures

    1. Initiating Charges

    1. The first visit to and physical examination of a potentially ill animal is included in the per diem, as well as any supplies used at the first visit.
    2. If the animal requires more than one successive visit, then charges will be accrued as outlined below.
      1. Time to provide services, including travel and preparation time, will be billed in 15 minute increments.
        1. Time to provide services may include overtime, as applicable.
        2. ULAM veterinarians do not charge for their time, as it is included in the per diem.
      2. Cost for treatments, medications, and supplies (including euthanasia) are charged to the laboratory.
      3. The ULAM Veterinary Technician Manager or a ULAM faculty veterinarian may approve of charges otherwise.
      4. Diagnostic services are included in the per diem and do not need to be charged back to the lab.
    3. Charges can be cumulative over a monthly period.

    2. Completing Veterinary Technician Time Charges

    1. Veterinary Technicians keep track of monthly rechecks and special services electronically via google docs program and submit them monthly to the veterinary technician manager for approval.
      1. Veterinary Technician Time Charges monthly charge sheets are also available in each veterinary technician’s office area and in this document (see Appendix A). These are available when the google docs program is not available.
    2. Complete each charge sheet in full, with all sections filled out.
    3. Turn in completed Veterinary Technician Time Charges sheets to the Veterinary Technician Manager monthly.
    4. The Veterinary Technician Manager submits Veterinary Technician Time Charges sheets to the ULAM Business Office monthly.

    3. Completing Animal Treatment Charge Report for Veterinary Services

    1. Animal Treatment Charge Report for Veterinary Services charge sheets is available in the document (see Appendix B).
    2. Complete each charge sheet in full, with all sections filled out.
    3. Completed Animal Treatment Charge Report sheets are turned in to the Veterinary Technician Manager monthly by veterinary technicians or directly to ULAM Business Office Personnel by veterinarians.

    4. Completing Rodent Anesthetic Machine Rental Form

    1. Rodent Anesthetic Machine Rental Form charge sheets are available in each veterinary technician’s office area and in this document (see Appendix C).
    2. Complete each charge sheet in full, with all sections filled out.
    3. Turn in completed Rodent Anesthetic Machine Rental Form sheets to the Veterinary Technician Manager on a weekly basis.
    4. The Veterinary Technician Manager turns in Rodent Anesthetic Machine Rental Form sheets to ULAM business office personnel each week.

  • Appendix A: Veterinary Technician Time Charges

  • Appendix B: Animal Treatment Charge Report For Veterinary Services

  • Appendix C: Rodent Anesthetic Machine Rental Form
Species: Swine Sheep Rats Rabbits Primates Other Rodents Mice Cats Hamsters Guinea Pigs Fish, Amphibians, and Reptiles Ferrets Dogs Cows Chickens/Avian
Questions?

Questions or concerns about the content of this document should be directed to the Unit for Laboratory Animal Medicine (ULAM) at (734) 764-0277 or [email protected].